The general management of the affairs of the Association shall be vested in the Board of Directors (By-Law 4.1)

The Board of Directors consists of 7 members and not more than 12 (as needed).   (By-Law 4.2)

Unlike a typical business organization, the members of the Board are all equal to one another.

What follows are key responsibilities of each role.   On the website under the Admin pull-down menu are folders containing specific Procedure Guides, collateral material, spreadsheets, association artwork, working folders for board and committee members pertinent to your role on the Board or as a Committee Head.

(Below is based on By-Law 5.3)

 

PRESIDENT

  • Provides overall leadership, direction, and goal setting.
  • Supervise and manage the business and affairs of the Association insuring Directors and Committees are working in step with each other.
  • Shall chair all meetings of the Board and of the Membership, except on any such occasion that the Board, or the Membership, shall appoint a temporary Chair.
  • Review and address correspondence sent to president@sandpiperbaycommunity.org.
  • Sit on or chair one or more Committees.
  • Except as set forth, the President shall have no greater powers than any other Board member.
  • Mentor the member who proceeds them as president to insure a smooth transition.
  • Destroy or return Association documents and collateral within 10 days of the end of their term.

 

VICE PRESIDENT

  • In the absence of, or disability of the President, perform the duties and exercise the powers of the
  • Sit on or chair one or more Committees.
  • Perform other such duties as may be prescribed by the Board of Direct
  • Destroy or return Association documents and collateral within 10 days of the end of their term.

 

SECRETARY

  • Has custody of and maintain all of the Association’s records  (except financial records).
  • Record and post the associations website approved Minutes of Board and Membership Meetings.
  • Annually, submit and updated Articles of Incorporation with information on who is the President, Vice President, Secretary and Treasurer to the Florida Secretary of State.
  • Send or give notice of Board and Membership Meetings and other areas of interest via blast email to active members (No-Reply@sandpiperbaycommunity.org)
  • Keep current the associations Google Calendar of upcoming Association and Community in conjunction with Committee’s maintaining the Google Calendar link at SandpiperBayCommunityCalendar@gmail.com
  • Review, address and/or distribute correspondence to secretary@sandpiperbaycommunity.org
  • Review, address and/or distribute correspondence to contact@sandpiperbaycommunity.org
  • Prepare and distribute to Directors the Agenda for a Board Meeting.
  • Mentor the member who proceeds them as secretary to insure a smooth transition.
  • Destroy or return Association documents and collateral within 10 days of the end of their term.
  • Can delegate select responsibilities to an Assistant Secretary with Board approval.  The Assistant is not a member of the Board.

TREASURER

  • Have custody of the funds of the Associati
  • Maintain Association financial records in accordance with generally accepted accounting procedures.
  • Keep full and accurate accounts of receipts and disbursement
  • Pay only Board-approved expenses.
  • Insure all checks issued by the Association have two (2) signatures of Directors.
  • Provide a report quarterly either through the Associations CPA or Accounting System of the Associations finances. This is to be posted the Associations Member Website.
  • Oversee preparation of annual Financial Reports and Tax Documents in accordance with the By-Laws and Florida Statue 617.
  • Supervise the creation of the Annual Budget.
  • Interact with other Board Members and Committee Heads as needed on financial matters.
  • Mentor the member who proceeds them as treasurer to insure a smooth transition.
  • Destroy or return Association documents and collateral within 10 days of the end of their term.
  • Can delegate select responsibilities to an Assistant Treasurer with Board approval.  The Assistant is not a member of the Board

 

OTHER DIRECTORS

  • Chair or be a member of one or more Association Committees.
  • Take on short-term projects as directed by the President.
  • Destroy or return Association documents and collateral within 10 days of the end of their term.