Updated 1/20/2020

The Association uses Committee’s to support its mission and manage its activities.

Article 6 in the By-laws establishes the following committee types:

  • Standing Committee (6.2) (A permanent group created to manage a specific part of the Associations affairs)
  • Special Committee (6.3) (A limited life group created to manage a specific task then be dissolved when complete)
  • Nominating Committee (6.4) (Managing elections)

General Rules regarding Committees Operation:

  1. A Committee can be chaired by a Director, but it is not required.
  2. A Committee can be chaired by Member.
  3. Each Committee Chair, with Board approval, may select one or more Association Members to serve as Committee members.
  4. All Committees report directly to the Board of Directors.
  5. Committees do not have the authority to spend Association funds unless it was budgeted or approved by the Board in advance.
  6. A Committee Chair, or their designated representative, can report at a Board Meeting to the Directors.
  7. Committee actions must be approved by the Board of Directors.
  8. A Committee Chair will be given Administrative Access to the Associations Website in order to access collateral material, have a folder to store files and such needed to fulfill their role.

Standing Committees and their Role:

Events (Social)

Chairperson: Andi Hayes (SandpiperBayCommunitySocial@gmail.com)

  1. The purpose of the Events (Social) Committee is to foster a cohesive community by organizing fun, educational, interesting events for the Association Membership so that neighbors can meet and socialize, and learn.
  2. This committee promotes, organizes and manages all aspects of an event.
  3. Activities requiring funding are either budgeted in advance, or proposed to and approved by the Board of Directors. The Chairperson coordinates all monetary transactions with the Treasurer. Request for funds go through the Treasurer and are approved by the Board of Directors.
  4. Annually, the Committee advises the Treasurer of expect budget needs for the following year.
  5. The committee coordinates with Marketing, providing information to promote events and place them on the website calendar.
  6. This Committee has multiple folders under the Admin menu on the Associations Website and the Chair has Admin access to the website.
  7. The Committee is responsible for reporting the Board in writing on their meeting and projects.
  8. The Committee is assigned email account SandpiperBayCommunitySocial@gmail.com. The Committee Chair is responsible for regularly checking this email account and distributing and or forwarding messages.

Marketing

Chairperson: Dan Hammer (Marketing@sandpiperbaycommunity.org)

  1. The purpose of the Marketing Committee is to raise awareness of the Association within the Sandpiper Bay Subdivision and promote civic and social activities. Means included, but not limited to a. targeted mailing; b. the Association’s website; c. member neighborhood outreach; and d. connecting with local merchants to sponsor the Association.
  2. This committee promotes, organizes and manages all aspects of marketing the Association.
  3. Marketing campaigns and advertising content are approved by the Board of Directors.
  4. As the committee works with both spending funds on marketing but raising funds through attracting Sponsors, funding and may be budgeted by the Board in the Budget annually. The Chair coordinates all monetary transactions with the Treasurer. Request for funds go through the Treasurer and are approved by the Board of Directors.
  5. The Committee expects to be revenue neutral in that the funds it needs will be generating from creating Sponsorships with Local Business.
  6. This Committee has a folder under the Admin menu on the Associations Website and the Chair has Admin access to the website.
  7. The Committee is responsible for reporting the Board on the status of each activity.
  8. The Committee coordinates with the Technology Committee for updating sponsor adverts on the Associations website.
  9. The Committee is assigned email account Marketing@sandpiperbaycommunity.org. Committee Chair is responsible for regularly checking this email account and distributing and or forwarding messages.

Civic Affairs

Chairperson: Phil Millevolte (pmille@aol.com)

  1. The purpose of the Civic Affairs Committee is to work with the City of Port St Lucie and it various departments in addressing issues of concern to the membership. This can include a include infrastructure disrepair, changes to signage, roads and road disrepair, and other matters that are within the purview of the Association.
  2. The goal is to maintain and enhance the safety, beauty and value of the subdivision.
  3. The Civic Affairs committee attends as available City Counsel and other city Agency meetings and reports back to the Board and Member of activities important to the membership.
  4. The Committee does not have budget or spending responsibility or authority.

Community Patrol

Chairperson: Barry Lee (SandpiperBayCommunityPatrol@gmail.com)

  1. The purpose of the Community Patrol is to promote and protect the interest of the residents, businesses, and property/lot owners in the Sandpiper Bay Subdivision. It is a volunteer extension of the City of Port St Lucie Police Department.
  2. The Community Patrol Squad Members complete a course with the City of St Lucie Police Department and are badged as qualified to be a member.
  3. The Community Patrol is requisitioned a badged Patrol Vehicle from the City of Port St Lucie Police in order to patrol the Subdivision.
  4. The Squad Members promote friendliness, neighborliness, and protection of each other among all of the people living in the Sandpiper Bay Subdivision. As an extension of the Police Department, Squad Members display caring concern and present a dignified presence.
  5. The Community Patrol create plans to enforce safety and combat crime of every type. It reports suspicious activity to the City Police.
  6. The Community Patrol report blight or other conditions that adversely affect the beauty of our neighborhoods and property value to the City for resolution.
  7. The Community Patrol reports on safety issues to the Civic Committee for resolution by the City of Port St Lucie.
  8. The Community Patrol when requested by a Member, will do a house check on a residence when a member is away.
  9. The Committee Chair reports monthly at Board Meetings on the activities.
  10. The Committee does not have budget or spending responsibility or authority.

Rules

Chairperson: Phil Millevolte (pmille@aol.com)

  1. The purpose of the Rules Committee is to periodically review and address questions on Board actions in relation to its governing documents: Florida Statue 617, the Articles of Incorporation and the ByLaws.
  2. To consult with legal counsel when needed on questions or issues that the Committee needs further guidance with.
  3. To propose changes to the Board regarding governing documents as needed.
  4. To insure the By-Laws when updated are filed with the County of St. Lucie.
  5. The Committee does not have budget or spending responsibility or authority.

Guest Speakers

Chairperson: Andi Hays (SandpiperBayCommunitySpeakers@gmail.com)

  1. The purpose of the Guest Speakers Committee is to find civic and other speakers for the monthly Association Meetings, to qualify the speaker’s topic, to insure the speaker knows how much time they have to speak, and to make them aware we tape our speakers and place it on our Members-Only Web Site.
  2. The Committee may substitute an entertainment for a Guest Speaker with Board approval.
  3. The Committee does not have budget. Spending for an entertainment must be budgeted or approved by the Board.
  4. The Committee is assigned email account SandpiperBaySpeakers@gmail.com. Committee Chair is responsible for regularly checking this email account and distributing and or forwarding messages.

Press Relations

Chairperson: Position Open (Currently being filled by President) (SandpiperBayCommunityPress@gmail.com)

  1. The purpose of the Press Relations Committee is to write and publish articles about the Association and its activities to build community awareness.
  2. This committee is tasked with establishing and /or maintaining contacts with local publications.
  3. To build reciprocal relationships with publications where it makes sense to do so to cross-promote.
  4. Press Releases are approved before they are distributed.
  5. The goal is at least one Press Release per month.
  6. The Committee does not have budget or spending responsibility or authority.
  7. The Committee is assigned email account SandpiperBayPress@gmail.com. Committee Chair is responsible for regularly checking this email account and distributing and or forwarding messages.

Technology

Chairperson: Position Open (SandpiperBayCommunityTech@gmail.com)

  1. The purpose of the Technology Committee is to oversee and interact with the Associations Web Site and Associated Companies, post content from Board and Committee Members, and keep current the website current to promote the Association and content-rich environment for members.
  2. The Committee will establish rules, conventions and posting guidelines for members.
  3. The Committee will oversee the recording of Guest Speakers at Monthly Meetings and posting the Association Website.
  4. The Committee does have budget and spending responsibility. It coordinates with the Treasurer on monetary issues.
  5. The Committee received guidance from the Board on content posting guidelines.
  6. The Committee is assigned email account SandpiperBayTech@gmail.com. Committee Chair is responsible for regularly checking this email account and distributing and or forwarding messages.

Member Communications

Chairperson: Position Open (Currently being filled by President) (SandpiperBayCommunityMembers@gmail.com)

  1. The purpose of the Member Communications Committee is to create and manage communications with Members.
  2. The Committee manages the monthly/periodic electronic Member Newsletter.
  3. The Committee may elect to electronically send the Newsletter as well as other member communications.
  4. The Committee may elect to periodically mail updates to
  5. The Committee, along with the Technology Committee may also elect to record and post recorded Events held by the Association to our website.
  6. The Committee may collect and submit to the Technology Committee pictures of members and/or Events to be posted to our website.
  7. The Committee does not have budget or spending responsibility or authority.
  8. The Committee is assigned email account SandpiperBayMembers@gmail.com. Committee Chair is responsible for regularly checking this email account and distributing and or forwarding messages.

Adopt A Street/Adopt A Park

Chairperson: Ivars Mazjanis (mazjanis@aol.com)

  1. The purpose of this committee is to supplement the efforts of the City of Port St Lucie in keeping the Sandpiper Bay Subdivision neat and clean.
  2. The association is a member of the city’s Adopt-A-Street and Adopt-A-Park Programs. The city will provide training, pick-up sticks, and trash bags to volunteers in this committee. All the city asks in return is a monthly report of how much trash our association picked-up..
  3. The committee coordinates any sign-up with the city and regular reporting of our efforts.
  4. The committee promotes members to volunteer their time to look after their local neighborhood.
  5. The Committee currently does not have budget or spending responsibility or authority.

Ethics

Chairperson: Phil Millevolte (pmille@aol.com)

  1. The purpose of the Ethics Committee is to review any complaints or concerns regarding Board or Committee actions that a member believes is in violation of overall governance.
  2. The Committee will review, research and respond within 30 days to the Board on any complaint that is filed by an Association member.
  3. The Committee meets as needed.
  4. The Committee currently does not have budget or spending responsibility or authority.

Election Committee

Chairperson: To Be Appointed Each Year by Board at November Board Meeting

  1. The Election Committee purpose is to conduct the election and balloting at the January Annual Meeting. The committee chair is appoint each year, normally a departing Board Member, at the November Board Meeting.
  2. The Committee head can appoint one or members.
  3. The Committee in conjunction with the President can solicit and review candidates.
  4. The list of Candidates is announced to member on the association website and/or via email the beginning of January. Those members who do not have email will get a meeting announcement and proxy mailed.
  5. The Committee can also email brief summaries of each candidate running for the Board so the members have knowledge of the qualities and goals of each candidate.
  6. On the day of the election, the Committee Chair is responsible for organization, conducting, and certifying the election (results). Further, they are responsible for insuring there is a Quorum of Members in attendance to make the election valid.
  7. The Committee Chair is responsible to insure election documentation (ballots, complete forms, etc.) are archived.