Sandpiper Bay Homeowners Association, Inc.
(Fictitious Name: Sandpiper Bay Community)
Board/Member Meeting Agenda
- Business meeting called to order at 7:05 pm.
- We hope this is the last Zoom meeting. Next month we hope to have an in-person meeting at either the Botanical Gardens or the Saints Pub. We would like to invite other HOAs to attend. Speaker will be Kelly Boatwright to speak on changes to Wilderness Park.
- The Saints Pub is still without a liquor license and so is still closed.
- A complaint was lodged regarding homeless people using our SBC park for a restroom. Barry investigated.
- A plaque was found and was placed on the park’s sign.
- Signs about meetings placed on public property are still not allowed. Barry and Phil to take pictures of signs on public property and make a presentation to city council.
No speaker this month.
- Establish A Quorum (Secretary)
Present: Mr. Lee, Mrs. Lee, Mr. Millevolte, Mrs. Hitchcock, Mr. Hammer, Ms. Dunkel, Absent: Mr. Billitti, Ms. Suter
- Secretary’s Report (President)
Correction to be made: Joycelyn Tenboer (last month’s speaker) works for the St. Lucie County Public Library – not City of Port St Lucie’s Public Library.
Motion to approve the minutes as corrected: Mrs. Hitchcock
First: Mr. Millevolte
Second: Mrs. Lee
Vote in favor: All
- Approve Treasurer Report (Treasurer)
Reporting Period: 3/1/2021-3/31/2021 – See Attachment A
Motion to approve Treasurer’s Report – Mrs. Hitchcock
First: Ms. Dunkle
Second: Mr. Millevolte
Vote in favor: All
- Committee Reports:
- Events/Social (Mr. Lee)
Still looking for chairperson to coordinate events and volunteers.
SBC will be allowed one (1) night a month for activities at the Saints Pub when opened.
- Ethics (Mr. Bradley)
- Adopt A Street/Adopt A Park (Mr. Mazjanis/Mr. Lee)
March, 2021 – 10 miles/14 5-gallon bags/10 hours
Volunteers: Ivars Mazjanis John Hitchcock, Patrick & Anna Carney, Bob Wade, Doug Mouch
- Civic Affairs (Mr. Millevolte/Mr. Hammer)
See Attachment B
- Community Patrol (Mr. Bradley)
Brand new car still in garage.
Have not gotten permission from the City to restart the program yet.
When it is reactivated, all volunteers must complete a refresher course.
- Guest Speakers (Mrs. Hitchcock)
May – Kelly Boatwright, Project Manager • Parks & Recreation Department to speak about the Wilderness Park project.
- Marketing (Mr. Billitti)
- Member Communications (Mr. Lee)
If anyone has any message that should be broadcast to the community members, please let Barry know to create an email blast.
- Press Relations (Mr. Lee)
- Rules (Mr. Millevolte)
- Social Media (Mrs. Hammer/Mrs. Black)
Mrs. Black can no longer help with Nextdoor so we are looking for someone to help with that.
Mrs. Hammer will be promoting our in-person meeting in May on Facebook.
- Technology (Ms. Pikulski)
- Welcome committee (Ms. Dunkel)
Continues delivering plants. The Botanical Gardens is out of shrubs. New members are appreciative.
- Member renewal (Mr. Quaile)
Have been calling previous members regarding membership renewals
Contacting new residents and encouraging memberships.
Other HOA members are requesting that we do more social events.
- Code compliance (Mr. Armstrong/Mr. Lee)
For the month of March, Code has opened 17 cases, closed 29 cases, and issued 6 parking warnings.
As spring has begun, we have focused our attention on properties with excessive overgrowth and high grass. Our aim is to seek compliance prior to rainy season so we can limit any major issues down the road. Also, looking ahead, hurricane season is less than two months away. Staff will be addressing all properties with open storage and property maintenance issues. Our goal is to be as proactive as possible, using these two months to educate residents on the possible life-safety issue open storage poses during a named storm event.
Club Med: I have no new information regarding the golf course at this time.
- Old Business
- New Business
- Motion to Adjourn at 8:05 pm – Mrs. Hitchcock
First: Ms. Dunkle
Second: Mrs. Lee Vote in favor: All
Reporting Period: 3/1/2021-3/31/2021
TD Bank Money Market Fund Activity:
Increased to $21,766.23 due to $1.85 bank interest.
TD Bank Checking Account Activity:
Decreased $79.58 to $5,341.76 due to the following transaction:
Total Deposits of $490.00
Membership: $ 490.00
Total Expenses of $704.30
Internet Services: $ 139.00
Telephone: $ 28.71
Discount fee: $ 6.60
Insurance: $ 510.00
Marketing: $ 19.99
Civic Affairs Committee Report
The big news is that the city is proposing to improve our Wilderness Park. This will be the first step and viewed as a model effort to embrace the city’s strategic goal to provide more bicycle paths. Plans call for 40 miles of multipath sidewalk throughout the whole city. Their plan is for a trail head at the planned Port District, near the Botanical Gardens, and a multi trail loop through the Wilderness Park along with numerous other improvements to the park. They believe the plans appropriately accounts for the passive nature of the park and will be a big asset to Sandpiper Bay residents.
You will get a chance to hear about these plans at our next meeting, May 17th. Hopefully, this will be an in-person meeting allowing you to voice your opinion on the various options in the plan.
Last month we reported on the open status of five action Items. This month we received a letter from the city Manager, Russ Blackburn with their resolution on those items, some of which were over a year old.
- Our request to signage on city right of way was denied based on interpretation of city code and we were encouraged to work with private property owners to utilize private property for any desired community signage.
- Our request to change the name “Sandpiper Bay Homeowners Association Park” to our new name “Sandpiper Bay Community Park” was also denied. This was based on the city’s desire to achieve national accreditation which requires standardized naming conventions. This park is classified as a Neighborhood Park, not a Community Park. The city proposes to rename the park as “Sandpiper Bay Neighborhood Park”. We think this is an affront to the 30 years contribution by our organization when the park was dedicated in 1998, and the 22 years since. Alternative recognition will be sought.
- Our Westmoreland Traffic Calming project, initiated by us in April 2019, was completed and recently evaluated and a memo sent to City Council on March 12 confirming its success.
WESTMORELAND TRAFFIC STUDIE COMPARISONS
85 percentile speed studies
|LOCATION||JANUARY 2021||SEPTEMBER 2019||DIFFERENCE|
The Approach to Westmoreland from the PSL Blvd area remains the largest problem. Our recommendation to improve this area has been deferred by public works until the next Westmoreland traffic study, which is not yet scheduled.
- Our request to beautify the utility boxes in Sandpiper Bay is being honored. Landscaping around the ATT boxes will be completed by this June or July. No word yet on the FPL boxes.
- Our request to place a donated park bench in the sandpiper Bay Homeowners Park has been Granted.